MyCopa

If your document routing and management process involves sending emails, our latest blog post can save you a LOT of time. We dive into why having a document routing system is important, and how to optimize your process without spending a lot of money. #headstart #documentrouting #datamanagement #headstartsoftware #mycopa #cap

STOP WASTING TIME ON EMAIL We spend an average of 352 minutes PER DAY checking emails, according to a poll conducted by Adobe last year. That’s FIVE hours and 52 minutes spent sending, receiving and searching through email.... If you’re a Head Start administrator spending too much time tracking requests and follow ups - we’ve got something that will save you hours of frustration. COPA DMR is a document management routing system designed to streamline forms and requests. You can create new forms for: Purchase Requisitions Staff Time Sheets Work Order and Maintenance Requests IT Work Orders Documents can be uploaded using COPA E-Docs electronic documents feature. You can forward the completed form for review and approval right from COPA. The recipient will receive an email notification to check their COPA DMR inbox. Forget about searching through your emails to approve a purchase request or review time sheets. COPA’s powerful platform makes it easy to keep all of your document management routing in one secure location. Access to COPA DMR is limited to Admin and SuperAdmin roles. This means you have full control to set and change access restrictions for your staff. COPA DMR is a smart solution for those who are fed up with spending time tracking down important documents, or just want a more organized document management system. Request a demo to see what COPA DMR can do for you. #DocumentManagementRouting #DocumentManagement #ElectronicDocuments #HeadStart #EarlyHeadStart #Datamanagement #earlyeducation #CAP #edocs

MANAGE ACCESS LEVEL FOR STAFF AND VOLUNTEERS Do you have a volunteer who helps with check-in during drop-off and pick-up? You can now create a special profile in COPA with limited access to child and family information. This limits the amount of information a staff or volunteer can see when using the digital parent sign-in tool. ... NOTE: You MUST have Amin or SuperAdmin status to creates new profile. #digitalsignin #headstartlarentsignin #parentsignin #headstart #earlychildhoodeducation #mycopa #datamanagementforheadstart

EASY TO USE INVENTORY TRACKING FOR HEAD START . If your agency is open for onsite learning, you’ve probably been stocking up on essentials like masks, sanitizers, thermometers and more. . But how frequently do you actually update an inventory list?... . The COPA Inventory module lets you record and track asset transactions, and provides a comprehensive Inventory and Asset Report. . Keep accurate records of everything from PPE and cleaning supplies, to tablets, pens and disinfectants. You can even categorize donations and services, including monetary values for each. . Using the filtering options, you can drill down to see a list of what’s been purchased and donated at the agency, site, and classroom level. . And if you’re running a multi-funded program, you can include funding source information when creating a new inventory transaction. . This is super helpful when it comes to planning and budgeting! . To book a LIVE demo, see link in bio. . #invetory #datamanagement #headstart #earlyheadstart #capp #headstartinvetory #earlyeducation #inventoryplanning #inventorylist #trackinventory #earlychildhoodeducation #headstartmanagement See more

EASY TO USE INVENTORY TRACKER FOR HEAD START!! If your agency is open for onsite learning, you’ve probably been stocking up on essentials like masks, sanitizers, thermometers and more. But how frequently do you actually update an inventory list? The COPA Inventory module lets you record and track asset transactions, and provides a comprehensive Inventory and Asset Report.... Keep accurate records of everything from PPE and cleaning supplies, to tablets, pens and disinfectants. You can even categorize donations and services, including monetary values for each. Using the filtering options, you can drill down to see a list of what’s been purchased and donated at the agency, site, and classroom level. And if you’re running a multi-funded program, you can include funding source information when creating a new inventory transaction. This is super helpful when it comes to planning and budgeting! To book a LIVE demo of COPA Inventory, see link in bio. #invetory #datamanagement #headstart #earlyheadstart #capp #headstartinvetory #earlyeducation #inventoryplanning #inventorylist #trackinventory #earlychildhoodeducation #headstartmanagement

Did you know you can track attendance for remote, onsite, and blended learning inside COPA? To help agencies stay organized during the pandemic, we added a few new features to COPA Attendance. The comprehensive functionality lets you:... track type of attendance add temperature check and health screening questions create calendar events plan lessons maintain daily and weekly sign-in/out manage volunteers For more information and a personalized tour of COPA, send us a demo request (link in bio). #headstart #earlyheadstart #datamanagement #headstartdata #attendance #headstartattendance #headstartsoftware #mycopa

You can collect and track data for Family Engagement with COPA. Keep accurate records of family visits, case notes and case history, service referrals, and father/active male engagement. Request a LIVE demo to see COPA in action. #headstart #earlyheadstart #cap #datamanagement #familyengagement

From tracking remote attendance and parent engagement, to monitoring transportation and social distancing guidelines, assessments, inventory lists, and new protocols ... there is A LOT of new data to collect and manage. COPA is a system that offers a comprehensive and user-friendly approach to streamline the way you collect, manage and report data for Head Start and Early Head Start programs -- saving you hours of double data entry. Our ALL-IN-ONE platform includes:... centralized intake system online portals parent engagement tools contactless sign-in assessments and monitoring attendance inventory module text and email notifications electronic document management routing (DMR) 200+ real-time Reports Book a demo to see COPA in action. Demos take about an hour and include time for Q&A. mycopa.com/demo

FIVE TECH TRENDS for Head Start data management post-COVID. Tracking assessments, attendance, inventory, and COVID-related guidelines among dozens of other variables can be intimidating. You've probably already experienced challenges like creating matrices, check lists, and schedules to help you navigate this new landscape.... But honestly, using spreadsheets and manually updated reports -- not to say anything about handwritten notes -- to collect information is tedious and time consuming. We've identified 5 TRENDS in tech that will help you streamline the way you collect, manage and report data for Head Start and Early Head Start programs. Take a look at the carousel for more info about each of these trends. TREND #1: Online Portals TREND #2: Surveys & Asessments TREND #3: Contactless Sign-in and out TREND #4: Inventory Management TREND #5: Communication #headstartreporting #headstartdatamanagementsoftware #headstartdatamanagement #headstartdata #mycopa #earlychildhoodeducation

Want to try a powerful contactless sign-in solution FREE for ONE Year COPA now offers an enhanced CardScan module with TWO contactless sign-in tools designed specifically for Head Start and Early Childhood Education providers. 1 CardScan lets you check a child (or staff!) in and out by scanning an ID card... 2 Parent Sign-in captures digital signatures for parents and staff Electronic signatures are stored in your COPA database, and upon request can be downloaded as a hard copy. This is particularly useful for states that require a "wet ink" signature. To help agencies limit COVID-19 exposure, we've also included a customized temperature check and health screening questionnaire. . For a limited time only, we're offering the contactless sign-in tools FREE for ONE YEAR to all new clients. . Request a demo to learn more about CONTACTLESS SIGN-IN Solutions, and to inquire about our offer. (Link in bio) . #HeadStart #EarlyChildhoodEducation #DataManagement #Contactlesssignin #contactlesssolutions #electronicsignature #digitalsignature #cardscan #idcardscan #mycopa #ersea #headstartreporting #monitoring #COVID19compliance #headstartdatamanagement #headstartdatamanagementsoftware

Create customized labels to track multiple types of Head Start attendance in your COPA Database. Manage attendance types easily on a single screen: Center Attendance for children who physically come to class Remote Attendance for kids who receive services remotely or online... Blended Attendance for kids receiving both center and remote services You can now also filter by attendance type in the updated 201 Monthly Attendance Report. #HeadStart #EarlyChildhoodEducation #Attendance #ChronicAbsenteeism #DataManagement #HeadStartDataManagementSoftware #HeadStartReports #MyCopa #EarlyEducationDataManagement

You can now track temperature checks right on the Child Attendance page in COPA. A checked box indicates that a temperature check was performed and accompanying Health Check questions are answered. This makes it easy to manage and monitor COVID-safe practices without leaving your COPA database.... #HeadStart #EarlyHeadStart #MigrantHeadStart #DataManagement #MyCopa #COVIDsafepractices #HeadStartAttendance #HeadStartSoftware