Williams Data Management

Had an amazing time at the 43rd annual golf tournament hosted by the Vernon Chamber of Commerce. Proud to be able to sponsor and experienced a wonderful round of #golf in a safe and fun atmosphere. Thank you to Black Gold Golf Club for the beautiful course conditions and the hospitality provided. Looking forward to the next one! #golfing #fridayfeeling #chamberofcommerce

Secure records storage. Document imaging and indexing. Certified document shredding. Each one of these services can be tailored to your company’s needs to maximize efficiency, security, and reduce risk and costs. Working with one partner to manage your information reduces the pain of working with multiple vendors and provides a consistent level of service in your records management programs. #recordsmanagement #businessvendors #partnerships #dataprotection

The difference between self storage and a secure records facility can be easily seen in the level of organization alone. However, you may even be more surprised that the costs associated with self storage units are significantly higher too. Add in the risks and lack of security, and switching to a off site records storage facility is the clear choice. Learn more at this link: https://williamsdatamanagement.com//storage-unit-vs-willi/ #recordsmanagement #security #risk #clearchoice #businesscontinuity

Receiving proof (in the form of a Certificate of Destruction) that your documents and media were thoroughly shredded helps maintain your company's compliance should an audit occur. It's another way to help ensure the chain of custody for your information assets at the time of disposition. #recordsmanagement #chainofcustody #audit #documentshredding

#HappyHalloween! Stay safe and have fun this Halloween 2020!

#FlashbackFriday to three generations of the Williams family. We have been family owned and operated since 1922 and are approaching our 100th year in business! Throughout that time there have been many changes, and we can't believe the overwhelming support and loyalty we have received from our clients. Proud to be able to provide records and information management solutions to businesses throughout Southern California! P.S. - Guess which decade this photo was taken in. Leave a comment below. #generations #management #leadership #business #fridayfeeling #fridaymorning

Vetting records and information management vendors should always be part of the process when businesses are deciding on which partner to choose. Making sure each vendor is audited and has attained certifications from the prevailing authorities in the industry is integral to the validation that your business has chosen the right vendor. On this episode of our #30secondThursdays series watch and listen in as we explain the importance of a third party audit in the records and information management industry. #recordsmanagement #audit #securityandrisk #compliance

This video (pre COVID-19) illustrates how we use barcode tracking to identify each box and make retrieval of a physical box simple for our clients. Our delivery of the contents of each box can be digitized or physically delivered same day if needed, and allows your business to maximize its efficiency when it comes to offsite records storage. #recordsmanagement #recordsstorage #efficiency #productivity #business

Imagine a workplace that was 100% efficient, 100% of the time... What would that look like? Would it be all robots? Or maybe employees who possess superhero like speed to accomplish tasks in record time? While we all know that this type of environment doesn't exist, it doesn't mean that in certain areas, it can't be done (the efficiency that is, not the superhero employees). Records management is one of those areas where maximum efficiency can be achieved, and it starts with ...taking at look at what your business needs and analyzing the best way to manage all the information it holds. For many companies right now, this means a digital transformation of hard copy documents to allow remote workers access to the information they need to perform their jobs. #Documentimaging is a solution that does just that, and can be seamlessly integrated with your company's internal file share system. It also doesn't need to be done all at once, and can be done on a "as needed" basis. Learn more at the link below, and begin to think about how your business can best maximize its efficiency when it comes to #recordsmanagement. #business #smallbusinesstips #scanning

News of a breach affecting customers of Dickey's BBQ Pit hit last week. Credit card data was stolen from those customers who frequented the establishment from July 2019 through August 2020 and is now being sold on the dark web. As breach numbers continue to rise, and we near this #nationalcybersecurityawarenessmonth end, it is important to remember that #dataprotection and #dataprivacy is a 24/7 endeavor, and the information your business holds about customers, vendors, and employees is extremely valuable. Make sure your business analyzes the risks that may exist within your organization and remediate those gaps as securely as possible. #databreach #recordsmanagement #informationgovernance

The more we communicate with businesses looking to forge a different path when it comes to their records management and a evolving workforce, the more it has become apparent that making those changes can be overwhelming, especially for "legacy" processes that haven't been analyzed in years. However, a change in the way your business manages and processes information doesn't have to be an extreme shift that attempts to "reinvent the wheel." A great example of that is the digit...al transformation of your hard copy documents upon a request for retrieval. Each time a request is made, a box or file can be imaged and securely sent electronically to the requestor. This enables your business processes to become more efficient and reduce cost; and is a great example of how taking small steps to enact change in an organization can have a big impact. #digitaltransformation #business #recordsmanagement #changemanagement #changeleadership https://williamsdatamanagement.com/2017/07/19/files-to-scan/ See more

In this episode of #30secondThursdays, we talk about the importance of receiving a Certificate of Destruction each and every time hard copy information and media is destroyed to verify the chain of custody should an audit take place within your organization. Watch the short video featuring our CEO, Douglas C. Williams explaining this importance. #audit #chainofcustody #shredding #documentmanagement #recordsmanagement

Our mobile hard drive shredding truck makes the process simple by coming to your office, scanning each drive, securely transporting the drives to the truck and performing the shredding of the drive. All this with your business only needing to identify the drives that need to be destroyed. #harddrives #shredding #businessprocess